TSA Swim Team Manager is a web application specifically designed to manage a Tarheel Swimming Association (TSA) member swim team. The system helps team management to collect, organize and query team information conveniently, quickly and accurately. A lot of tedious tasks (volunteer assignment, meet line up, etc.) that used to consume a lot of volunteer time are automated. Various reports can be created for team administrators. It ties the team families together, facilitates collaboration and communication. Thus, it greatly improves team efficiency.

To test drive the system, please click here to contact us.

Features for administrators and coaches:

Set up team (name, code, location, logos, contact info, etc)
Set up a new swimming season (member due, due date, late fee, swimwear cost, etc.)
Set up meets for members to select. Import meets from TSA web site
Set up available volunteer positions
Set up swimming season calendar and events
View volunteer signups or preference selections
Automatic volunteer position assignment based on preferences and job priority
Assign volunteer positions by a volunteer coordinator
Export volunteer assignment as HTML or CSV files
Report on families not meeting volunteer requirement
Automatic reminder emails to families who volunteer in the next meet
Automatic reminder email to volunteer coordinator for unconfirmed positions
Exchange volunteer positions in a controlled way
View swimmers by meet or age group
Export swimmer roster (HTML and CSV formats)
Assign swimmer numbers for the team (several numbering methods)
View families and update their payment info
Export family list with contact and payment info
Enter and view meet results (current and past seasons)
Calculate personal best time
Meet lineup (seeding) according TSA rules (upto 3 main events and relays) based on swimmers best times
Export meet entries in .CL2 (SDIF) and .HY3 formats for Hy-Tek or WinSwim
Print personal best time ribbons on Avery 5160 (or its compatible) labels
Print main event labels using auto lineup results
Print TSA meet sheets (pink and blue) using auto lineup results
Manage team online documents
Send email to select families by meet, volunteer position or age group
Send email to individually selected families
Lock down a meet to stop meet attendance selection change
Manage pusher / meet attendance list and generate CSV report
Manage team member membership history (how many years in the team)
Manage user roles (regular user, admin user and super admin users)
Manage team store (inventory and orders)
Team statistics (by gender and age groups)
Import Hy-Tek swimmer information file so a team can quickly load existing data into this system
Import Hy-Tek .CL2 (SDIF) meet results (past season results will be maintained)
Export swimmer roster file in .CL2 (SDIF) or .HY3 formats for Hy-Tek or WinSwim
Manage team and pool records. Import records from TSA web site. One click record update using team meet result data
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